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Information for Mittal Institute Grant Recipients

Please be aware that you must report all other funding for any other project to be carried out during the same time period. You may not accept additional funding that exceeds your original budget for activities covered by this grant. If we learn that you have received funds from more than one sponsor for the same activities, we will rescind or adjust the amount of any award granted.

All grant recipients are required to submit a grant report. Please note that the grant report will be made public, distributed, and read by faculty, staff, and the larger community. Do not include any confidential information.

Please reach out to, or visit CGIS South S403 for any questions regarding this process.

Undergraduate Students 

Harvard University requires you to complete the following tasks prior to receiving your award:

  1. Register at the Harvard Travel Registry: Note that it is your responsibility to update your details should your plans or contact information change. You should also plan to update the Travel Registry with side trips you will take during the grant period.
  2. Complete the Online Pre-Departure Orientation: If you have completed this orientation after April 1, 2017, you don’t need to re-watch it.
  3. Submit a Health Clearance Form to HUHS or your primary care physician: Most students will be able to complete the process by sending the required form to HUHS or their PCP for review and clearance without having to schedule an in-person appointment. As the turnaround from HUHS is 5 days, please plan ahead and start early. Consult your doctor for information on recommended immunizations for travel to South Asia.
  4. Attend our Pre-Orientation Presentation on December 9 or 11, 2019 in CGIS South, S153 at 4:00 PM. Please notify Selmon Rafey,, which date you will attend. The presentation can be found below in the “Important Links” section for your reference.
  5. Submit the following forms to

Graduate Students 

The Mittal Institute requires you to submit the following forms to

Additionally, the Mittal Institute strongly recommends that you register your trip itinerary at the Harvard Travel Registry to maintain an up-to-date record of your travel details and contact information.

Safety Note for Undergraduates

Harvard College students are prohibited from traveling with Harvard funding to a short list of countries and regions. There are other countries and regions to which they can travel only if they agree to certain precautions. Your funding is contingent on your compliance with this policy. You must visit the Global Support Services site to review the Undergraduate Travel Policy and Travel Risk.

This information is updated regularly as events in the world transpire, and you must check the site regularly to ensure that your destination country has not been added to the list. If your country is listed or becomes listed, you may have to complete additional paperwork coordinated by the Office of International Education.

IRB Approval

If your research project involves using human subjects, you must obtain approval from the Committee on the Use of Human Subjects. This can take time, so start this process immediately. Instructions and an application form can be found on the Research Administration Services site.


Visa requirements for international students may be different from those for U.S. citizens. If you are an international student, you may need to check in with the Harvard International Office. The University has identified two vendors that can assist Harvard travelers with visa and passport issues for international travel. These firms can answer questions about visa requirements free of charge either via their websites or by phone. For a fee, they will assist travelers with the application process. For more information and to access their services, go to

Important Dates 

OCTOBER 15: Winter Session grant applications due 

NOVEMBER 27: Winter Session grant recipient forms due

DECEMBER 9 OR 11: Winter Session pre-departure orientation, 4:00 PM, CGIS S153

FEBRUARY 3: Winter Session grant reports due

FEBRUARY 14: Summer Session grant applications due 

TBD: Summer Session grant recipient forms due

TBD: Summer Session, pre-departure orientation, 4:00 PM, CGIS S354

AUGUST 31: Summer Session grant reports due