Please be aware that you must report all other funding for any other project to be carried out during the same time period. You may not accept additional funding that exceeds your original budget for activities covered by this grant. If we learn that you have received funds from more than one sponsor for the same activities, we will rescind or adjust the amount of any award granted.
All grant recipients are required to submit a grant report. Please note that the grant report will be made public, distributed and read by faculty, staff and the larger community. Do not include any confidential information.
Please reach out tosainit@fas.harvard.edu, or CGIS South 403 for any questions regarding this process.
Undergraduate Students
Harvard University requires you to complete the following tasks prior to receiving your award:
Tasks
- Register at the Harvard Travel Registry
Note that it is your responsibility to update your details should your plans or contact information change. You should also plan to update the Travel Registry with side trips you should take during the summer. - Complete Online Pre-Departure Orientation
If you have completed this orientation after April 1, 2015 you don’t need to re-watch it. - Submit Health Clearance Form to HUHS or your primary care physician
Most students will be able to complete the process by sending the required form to HUHS or their PCP for review and clearance without having to schedule an in-person appointment. As the turnaround from HUHS is 5 days, please plan ahead and start early. Please consult your doctor for information on recommended immunizations for travel to South Asia. - Attend SAI Pre-Orientation Presentation (Date and Location sent via email)
- South Asia Institute requires you to submit the following forms to sainit@fas.harvard.edu
- Mittal Institute Grant Agreement – Winter Session Form, Summer Session Form.
- Grant Recipient Form
- Assumption of Risk and General Release Form
- **If you are traveling to an elevated risk countries, submit an Assumption for Risk and General Release Form and Travel Safety Questionnaire
- **If you are a non US citizen, please fill out Vendor Request Form for Foreign Nationals
Note for Undergraduates
Harvard College students are prohibited from traveling with Harvard funding to a short list of countries and regions. There are other countries and regions to which they can travel only if they agree to certain precautions. Your funding is contingent on your compliance with this policy. You must visit the Global Support Services site to review the Undergraduate Travel Policy and Travel Risk.
This information is updated regularly as events in the world transpire, and you must check the site regularly to ensure that your destination country has not been added to the list. If your country is listed or becomes listed, you may have to complete additional paperwork coordinated by the Office of International Education.
If your research project involves using human subjects, you must obtain approval from the Committee on the Use of Human Subjects. This can take time, so start this process immediately. Instructions and an application form can be found on the Research Administration Services site.
Graduate Students
South Asia Institute requires you to submit the following forms and to sainit@fas.harvard.edu
- Mittal Institute Grant Agreement – Winter Session Form, Summer Session Form.
- Grant Recipient Form
- Assumption of Risk and General Release Form
- **If you are a non US citizen, submit a Vendor Request Form for Foreign Nationals
- **If you are planning to travel to country that is listed as an Elevated Risk country on Harvard’s Travel Risk Ratings, you must fill out the Graduate Travel Safety Questionnaire. Your funding is contingent on your compliance with this policy.
Note for Graduate Students
In addition, the Mittal Institute strongly recommends that you register your trip itinerary at the Harvard Travel Registry to maintain an up-to-date record of your travel details and contact information.
Visas
Visa requirements for international students may be different from those for U.S. citizens. If you are an international student, you may need to check in with the Harvard International Office. The University has identified two vendors who can assist Harvard travelers with visa and passport issues for international travel. These firms can answer questions about visa requirements free of charge either via their websites or by phone. For a fee they will assist travelers with the application process. For more information and to access their services go to traveltools.harvard.edu.