Arts at The Mittal Institute
Frequently Asked Questions
Whom should I contact?
You may contact Sneha Shrestha at firstname.lastname@example.org.
How do I apply?
In order to apply to the Visiting Artist Fellowships, please apply to CARAT, our application database. You will need to create an XID. Instructions for creating an XID are here: https://mittalsouthasiainstitute.harvard.edu/wp-content/uploads/2018/06/VAF-Instructions-for-Applying-through-CARAT-as-an-XID-applicant.pdf. Please read the instructions thoroughly.
I have requested an XID but I cannot seem to log in to CARAT.
You must activate your XID first by following the instructions in your confirmation email. Please consult step 3 and 4 in the instructions.
I have requested an XID but I do not see a confirmation email.
Please check your spam folder.
I have activated my XID successfully, but I can’t seem to log onto CARAT.
Please wait at least 24 hours after activating your XID before logging onto CARAT. If you have waiting at least 24 hours and are still having difficulty logging onto CARAT, ensure that you are on the XID login pane on CARAT before attempting to log in. Consult step 8 in the instructions.
I have logged onto CARAT successfully, but I cannot seem to find the Visiting Artist Fellowship.
Please look up “Lakshmi Mittal South Asia Insitute Visiting Artist Fellowship 2018-2019” on CARAT.
I have logged onto CARAT successfully, but it says “Your profile is missing some essential elements.”
Please make sure that your name and other personal information is filled out correctly in the XID system before proceeding. To double check, please visit https://xid.harvard.edu/ss_menu.jsp and click on “Edit your XID account.”
How do I submit my recommendation letters?
Letters of recommendation should be submitted directly to CARAT by recommenders.
How do recommenders submit the letters?
You will input the recommender’s name and email address into the “References” section of the CARAT application. Once you input the name and email address of your recommender, a button should show up that says “Send a Reference Request.” Click on this button, which will automatically send a button to your recommender.
My recommender says that they did not receive the email to upload the recommendation letter. What do I do?
We suggest that you do the following:
- Ensure that you press the “Send a Reference Request” button.
- Ask recommenders to check their spam folder on their email
- Ensure that you have written the email address correctly in CARAT.
- If you are still having difficulty, email email@example.com
What does it mean to “waive my right to access the letter of recommendation written on my behalf”?
If you click “Yes” to waiving your right to access the letter of recommendation, it means that you have agreed not to request the recommendation letter after you have submitted your applications. If you click “No,” that means that you can request the letter of recommendation at a later time, after applications are completed and finalists selected. Your decision on this question will not affect your standing for the application.
Who should write my recommendation letters? Do they all need to be academic references?
One letter must be from a senior professional involved in art or practicing artist. Their letters should address the following questions (as well as any other relevant information): 1. How long and in what capacity have you known the applicant? 2. Assess the candidates’ qualifications and previous achievements and evaluate the potential impact/contribution of his or her project. These letters should be uploaded directly to CARAT.
Do references need to be from Harvard professors?
What should I write on the “Title” field when inputting reference information?
Please write the “title” of your recommender. For instance, if your recommender is a teacher at your school please write, “Teacher at (Name of your school)”
Do letters of recommendation need to be in English?
Yes, letters must be in English. Non-English letters will result in an incomplete application.
How do I submit my application?
Click on the “Submission” tab and then click “validate” my application. Follow the following instructions.
I have submitted my application. Is there a way that I can download my entire application as a PDF?
Yes. You will need to log in to CARAT. When you do, the home page should list your submitted application. Please click on the “Review” button corresponding to your application to download the PDF. Please note that this PDF will not have the letters that your references submitted.
I have submitted my application. Is there a way to go back and edit it?
Please double check thoroughly before submitting your application. If you have submitted your application and need to edit the information on your application, please email Sneha at firstname.lastname@example.org. We will need to “unsubmit” the application, which will send the application back to you to edit. When you are resubmitting, you will need to reattach the PDFs again.
What is an “electronic signature”?
This is to ensure that you have double checked and validated the details of your application. If the information is all correct, then please input the ID in the parentheses into the signature field.
What details should I include in the Artist Statement?
The Artist Statement should be a short statement, no more than 300 words describing your work.
What details should I include in Fellowship Proposal?
This written statement should describe your preliminary proposal and how it will benefit from being hosted by the MI and Harvard. Please list in as much detail as possible which resources, departments, and faculty at Harvard would be pertinent to your research. Also, please state whether you would be drawing on the collections of the Harvard Museums for your research.
Some questions to consider include:
- How do you use your work to draw attention to the areas of economic, policy, and social issues of your particular context of South Asia?
- How will you utilize 8 weeks of your time at Harvard to inform your work? What resources at Harvard do you plan to use?
- Please spend most of your narrative about work you have already completed, as your stay at Harvard will focus on these works. Works that you hope to complete in the future will not be the main topic of discussion.
What should I include in Work Portfolio?
Please be aware of the limitations of no more than 15 images, 15 minutes of video, and/or 15 pages of text, or whatever medium best represents your work. Your work sample portfolio should cohesively represent the themes of your work. Select works that best represent you as an artist. Work samples may be accompanied by a brief description. Please see example here: https://mittalsouthasiainstitute.harvard.edu/wp- content/uploads/2018/06/VAP_Work_Portfolio_Example.pdf.
What is the time frame for Visiting Artist decisions?
Applicants will be notified of the decision within 2 months of the application deadline.