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Job Opportunities

Programs and Administrative Coordinator

Location: Cambridge, Massachusetts

Job-Specific Responsibilities:

Fellows Program Support

  • Manage the administrative and operational needs related to the Institute’s Fellowship programs. Manage these programs including leading the application process (through CARAT), collecting information and entering appointments for FAS, and screening committee, notification of awards and monitoring of fellows during their stay at Harvard. 
  • Coordinate with the HIO on Visa paperwork for fellows who will be traveling to Cambridge campus.
  • Coordinate with the Communications Manager to ensure call for applications is advertised through social media and listed on the website according to timelines developed by this position.
  • Manage the orientation process for incoming fellows, including tour of the campus, updating the orientation manual and helping fellows get set up in the US (providing information about insurance, bank accounts, housing, etc.).  
  • Coordinate with fellows, faculty members and the Assistant Director to secure Harvard faculty as mentors. 
  • Coordinate with India and Pakistan in-region teams to process paperwork related to India and Pakistan Research Affiliate programs. This may include managing the application processes, review committees, documentation related to FAS Academic Appointments and ongoing maintenance of the program.
  • Coordinate with the Program Manager to ensure the Fellows have the opportunity to conduct an event showcasing their research.
  • Coordinate with India and Pakistan in-region teams to process paperwork related to India and Pakistan Research Affiliate programs. This may include managing the application processes, review committees, documentation related to FAS Academic Appointments and ongoing maintenance of the program.

Research Affiliates Program Support

  • Manage the administrative and operational needs related to the Institute’s research affiliate programs. Collect and enter information for affiliate appointments, streamlining the application process and providing follow-up support to research affiliates throughout their affiliation with MI. 
  • Coordinate with the Assistant Director and Finance regarding any work that has to be done around funding (for example, Fulbright fellows’ fees). 
  • Coordinate with the HIO to oversee submission of Visa paperwork affiliates who will be traveling to Cambridge campus.
  • Manage the orientation process for research affiliates, including tour of the campus and assist employees in getting set up in the US (providing information about insurance, bank accounts, housing, etc.).  

Graduate Student Association (GSA) Program Support

  • Oversee the GSA program for PhD students affiliated with MI.
  • Manage the program’s application and renewal processes and assist with management of any events affiliated with the program.
  • Help to plan program calendars and serve as point person for any program-affiliated questions.
  • Formulate strategy about how to grow the program and its place within MI.
  • Coordinate process for grant funding for GSA’s.
  • May help to manage 1-2 student interns who will assist with GSA program.

Finance

  • Processing all financial paperwork related to the department card, Concur reports, reimbursements and expenses related to events; including assisting the Assistant Director with reimbursements as needed.

Office Management

  • Organizing and maintaining office files so they are easily accessible by the team. 
  • Manage activities related to general office maintenance, including ordering supplies for other staff members, maintaining supply lists, ensuring timely deliveries and overseeing office space.

Admin Support:

  • Administrative duties include checking the Mittal Institute email daily. 

 

Basic Qualifications

At least three years of administrative experience.

 

Additional Qualifications and Skills

Bachelor’s degree preferred. Experience in an academic department highly preferred. Must be able to troubleshoot, take initiative, and handle confidential information. Ability to work independently and as part of a team. Strong problem-solving skills, written and verbal communication skills, commitment to customer service excellence. Ability to handle multiple projects and conflicting priorities under time pressure while delivering high-quality results, attention to detail, flexibility in assuming responsibilities, function well in a fast-paced, changing work environment.
Experience in the South Asia region preferred.

 

 

Communications and Outreach Intern

Location: Cambridge, Massachusetts

Job-Specific Responsibilities:

The Lakshmi Mittal and Family South Asia Institute seeks a communications and outreach intern for the 2021-2022 academic year. The intern would be responsible for making updates on the website, advertising events to the Harvard community, gathering photos, developing social media campaigns and other projects to help expand the visibility of the Institute both internally at Harvard and externally. Applicants should have outstanding writing and editing skills, a familiarity with WordPress, and a good understanding of the different departments and groups on campus. Experience with photo and video editing would be a plus. Must be a current Harvard undergraduate or graduate student to apply. 

To apply, please send a resume and brief cover letter outlining your related skills and interest in the job to: Carlin Carr, Communications and Outreach Manager at carlincarr@fas.harvard.edu by Wed. October 20, 2021. 

Part-time research assistant for Bangladesh project

Location: Cambridge, Massachusetts

Job-Specific Responsibilities:

Professors Julia Cajal and Gabriel Kreindler, together with MFO (Microfinance Opportunities) and the ILO, are conducting a study of spatial frictions in the garment industry labor market in Bangladesh.

They are currently looking for a student who has lived in the greater Dhaka area, to help with designing and creating an accurate dataset of neighborhoods and locations to be used as part of an upcoming survey of garment workers. Experience with or interest in maps, GIS, and/or Google Maps API is a plus, but not required.

They are looking for someone to start as soon as convenient. This part-time paid position is for ~20 hours over the following weeks, with the possibility to extend to a part-time position for a longer period of time. If interested, please contact Gabriel (gkreindler@fas.harvard.edu).